November 7, 2025 Board Meeting Summary

This summarizes the topics for two concurrent meetings: the Extended Board (full board) and the Executive Board (executive board and executive director).

The sessions commenced with Organizational Items, which covered the formal call to order, roll call of all board members, and the review and acceptance of the meeting agendas and the Minutes from the October 3rd Executive Meeting. The board also reviewed the Meeting Norms for 2025-26.

A robust set of Information Items were presented for review:

• Executive Director Trinette Marquis provided an update on the organization's White paper. (Goals 1, 2)
• Reports were shared from various functional groups, including Volunteer, Partnerships, APR, Communications, Regionals, Mentoring, Affinity Groups, the Ambassador Group, the AI Group (including a workgroup survey), the Legislative Group, and the Scholarship Program. (Goals 1-5)
• Updates on the upcoming Conference confirmed that programming was set with 45 sessions and 13 Goldmines, and a record-breaking number of Award submissions requiring additional judging assistance. (Goals 1, 4, 5)
• Treasurer Robert Meszaros delivered the Treasurer’s Report, which included a review of the Cash Flow Report and NSPRA reports. (Goal 3)

The board then moved to Extended Discussion and Action Items, addressing various strategic and operational topics:

• Financial discussions included the CalSPRA Cares Fund and the proposed Financial Audit. (Goals 2, 3)
• Organizational matters covered a review of the Leave of Absence Policy, technical updates concerning GrowthZone Authentication and Multi-Factor Authentication (MFA) (Goal 3)
• Assistant Chairs were selected from among the applications for the SD and Capitol regions. Board President Dillard will reach out to related individuals. (Goals 2, 5)
• An update was provided on the new CalSPRA Podcast led by VP of Engagement Dosanjh. (Goals 1, 3)
• Future meeting planning involved discussing the cancellation of the November 21 Executive Meeting, the semi-annual retreat location for December 7, and specific dates for the Board Retreat June 18-20 in Walnut Creek. (Goals 1-5)
• Additional action items included a review of a potential PRA Survey and attendance at the CALSA Focus on Results 2026 Conference. (Goals 1-5)

Both meetings concluded by addressing Standing Items, specifically any items requiring additions to the Governance Manual.